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-------- Original Message --------
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<th align="right" nowrap="nowrap" valign="baseline">Subject: </th>
<td>(PLEASE FORWARD TO YOUR LIST SERVE!!) HPA Exec. Board
Applications</td>
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<th align="right" nowrap="nowrap" valign="baseline">Date: </th>
<td>Mon, 14 Apr 2008 17:01:13 -0700</td>
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<th align="right" nowrap="nowrap" valign="baseline">From: </th>
<td>Kayla A. Jackson <a class="moz-txt-link-rfc2396E" href="mailto:kaylajackson@umail.ucsb.edu"><kaylajackson@umail.ucsb.edu></a></td>
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<th align="right" nowrap="nowrap" valign="baseline">To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:peeradv@psych.ucsb.edu">peeradv@psych.ucsb.edu</a>, <a class="moz-txt-link-abbreviated" href="mailto:wwwugrad@psych.ucsb.edu">wwwugrad@psych.ucsb.edu</a>,
<a class="moz-txt-link-abbreviated" href="mailto:healthinfo@ltsc.ucsb.edu">healthinfo@ltsc.ucsb.edu</a></td>
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<pre>Hello,
Hopefully your quarter is off to a great start! It is that time of year
again when the Health Professions Association has begun to look for it's new
executive board for the 2008-2009 school year. The HPA board is a great way
to gain a more in depth look into the health field while gaining valuable
leadership skills.
Sound like something you'd be interested in? Well than apply for a
position on the HPA executive board. All positions are available, and the
positions as well as their descriptions are listed below. The deadline to
submit your application is May 1st and can be sent to
<a class="moz-txt-link-abbreviated" href="mailto:kaylajackson@umail.ucsb.edu">kaylajackson@umail.ucsb.edu</a>. To find the application please visit the HPA
website at <a class="moz-txt-link-abbreviated" href="http://www.hpaucsb.org">www.hpaucsb.org</a>. After the current board has reviewed all the
applications we will be scheduling interviews to get to know you better.
If you feel you have something to contribute to the HPA and are able to
work well on a team, I encourage you to apply for a position on the board.
As a board member for the past two years, it has been a great learning
experience and I have had the opportunity to meet many interesting people.
If you have any questions or concerns, please feel free to e-mail me.
Good luck with the quarter and I hope to meet most of you soon!
Kayla Jackson
Events Director
Health Professions Association
<a class="moz-txt-link-abbreviated" href="mailto:kaylajackson@umail.ucsb.edu">kaylajackson@umail.ucsb.edu</a>
Health Professions Association
Officer Job Description and Responsibilities
The following are the positions held by of the Board of Officers for the
Health Professions Association at the University of California, Santa
Barbara. Each office/position is followed by a brief description of the
responsibilities of the office. There are mandatory club events as well as
two board meetings a month on average.
PRESIDENT:
Ultimate responsibility for all events, funds, officers, and members. All
contact to the faculty advisors is to be done through the president.
Responsible to ensuring all officers are acting in a manner consistent with
their position of leadership and that all needed work is completed in a
timely manner. The president is the only person who can call an emergency
meeting. The president will be directly responsible for any mistakes or
mishaps that occur even in committed by other officers. The president must
be a good problem solver and react effectively in crisis situations.
Basically, the president is the person who runs the club with little advice
from the faculty advisor.
VICE PRESIDENT:
Acts as the direct link between all other officers and the president. In
the absences of the president, the vice president assumes control of the
board. All officers are to report to the vice president with the progress on
upcoming events and assigned work projects. It is the responsibility of the
vice president to ensure that the president is fully aware of any pitfalls
or problems that may arise. The vice president is simply the president's
right hand.
TREASURER:
Responsible for all accounting, budget and memberships fees. The treasurer
is the sole person that can authorize transactions that requires HPA funds.
Must be well aware of the HPA budget at all times incase he is asked for a
report. The treasurer will make weekly trips to the health professions
office to pick up all membership fees and sign for them. They must then be
deposited immediately. No officer purchase that will qualify for
reimbursement without prior authorization of the treasurer as well as the
treasurer's signature on the reimbursement form. As the treasurer, you will
be the most closely watched person, due to the sensitivity of the issue of
fraud. In the absence of both the president and vice president, the
treasurer assumes responsibility.
MEMBERSHIP DIRECTOR:
Responsible for keeping track of all memberships, old and new. Also
responsible for ensuring that all members are on the listserve, the
membership director will also create and maintain a database of all past,
present, and future members and include a list of those members that
indicated an interest in helping/volunteering for the HPA. The membership
directory and volunteer list must be constantly up-to-date and must be
shared with board routinely. The volunteer list must be turned into the
volunteer coordinator weekly.
VOLUNTEER COORDINATOR:
Responsible for ensuring that every member has the opportunity to help out
if they wish. The volunteer coordinator will work closely with the
membership director on this matter. The volunteer coordinator will also work
closely with the vice president on a new side project. The project entails
gathering information about volunteer and employment opportunities and
making them available at the health professions office.
PUBLIC RELATIONS DIRECTOR:
Will be HPA's liaison when dealing with other clubs or offices on campus.
Solely responsible for all flyers, advertisements, and all handouts at
events, and their content. Will report directly to the vice president. This
can be a very time consuming office if you are not computer savvy and have
flaws in your time management skills. The PR director will ensure a constant
flow of new memberships as well as constant advertising to ensure that every
student knows about the HPA, our mission and our membership benefits.
EVENTS DIRECTOR:
Responsible for assembling events and coordinating with PR director on
advertising them. Will be responsible for arranging the guest speakers,
transportation of the guest speakers if needed, food and refreshment
ordering at the events. The events director will ensure that a member of the
board is at every meeting to answer questions and to introduce the guest
speaker. Due to the hectic nature of our annual conference, the conference
coordinator position was created to ease the production of this particular
event.
CONFERENCE COORDINATOR:
Solely responsible for scheduling the annual health conference and post
conference follow-up. This is the biggest event that the HPA arranges each
year and it requires quite a bit of effort on everyone's part. The office
was created assist the events director in the planning, execution, and
follow-up in regards to the conference. The conference coordinator's
responsibilities include, but are not limited to the conference. The
conference coordinator's responsibilities include, but are not limited to:
arranging all the guest speakers at the conference, ensuring that there is
adequate travel and lodging arrangements for speakers, making lunch
reservations for the cabinet and the speakers, assembling the program,
ensuring that a member of the board is at every lecture to answer questions
and introduce the speaker, follow-up appreciation letters/cards for all of
our guest speakers. Basically, the conference coordinator has the same
duties at the events director, but more focused on the conference and will
report directly to the events director.
WEBMASTER:
Responsible for setting up and maintaining the website through the health
advising office. Potential, depending on web design experience, for
developing an independent Health Professions Association website with
contact information, calendar, an assortment of resources, and any number of
other web related features. This position is designed to help the Health
Professions Association interface with its constituents in a better fashion.
NOTE: All officers are required to attend the annual health conference
with no exceptions and they must adhere to a strict dress code at the
conference.
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<pre class="moz-signature" cols="72">--
******************************************************************
Catherine McConney
Undergraduate Advisor
Department of Psychology
University of California
Santa Barbara, CA 93106-9660
(805) 893-2844
(805) 893-4303 Fax
<a class="moz-txt-link-abbreviated" href="mailto:mcconney@psych.ucsb.edu">mcconney@psych.ucsb.edu</a></pre>
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